Privacy policy

Equitura LLP (‘Equitura’ or ‘we’) collects and processes personal data when you provide it to us with your consent, or where it is provided to us in the course of our legitimate business interests, which may include direct marketing and the provision of consulting advisory and training services.  

Equitura processes all protected data and maintains the privacy of personal information collected, stored and processed in connection with the provision of our services in compliance with the obligations placed on it under Data Protection Laws and the terms of this Policy. ‘Data Protection Laws’ means the General Data Protection Regulation, Regulation (EU) 2016/679 as it forms part of domestic law in the United Kingdom, the Data Protection Act 2018, and any such laws which implement, replace, extend, re-enact, consolidate or amend the foregoing.

This privacy policy sets out the information gathering and dissemination practices of Equitura in connection with our services. Use of our services constitutes acknowledgement and where applicable, consent to our processing your data.

Equitura provides a range of consulting services to our clients.  In this respect, we are likely deemed a ‘Data Controller’ under applicable Data Protection Laws with respect to the personal data we obtain from our clients about their personnel and other individuals with whom we work. This policy fulfils our obligation to provide information about how we process data.

INFORMATION WE COLLECT

The personal data Equitura processes primarily includes contact details of our clients and their employees and their other personnel, along with any other data relating to such individuals in which they are identified or from which they are identifiable. This may include but not be limited to names, roles, contact information, and may also include other personal details about an individual to the extent that such information is relevant to the scope of our engagement.  Equitura primarily collects personal data directly from clients but may also use public sources.

To the extent that you access our website, we will collect your data automatically.  For example, we may collect the date, times and frequency with which you access the website and the way you use and interact with its content.  

HOW WE USE AND PROTECT DATA

At Equitura, the personal data we collect is used in connection with the provision of services to our clients.  Website analytics may be used to help us make improvements to website content and navigation.

Where you consent to us using your personal data for marketing purposes, we may use your data to send articles, communications and other updates, and to invite you to tailored events. You can unsubscribe from marketing communications at any time by updating your preferences.

Equitura takes steps to safeguard the privacy and security of all categories of personal data. We do not allow third parties to have access to personal data, except as required or permitted by applicable laws or in accordance with the provision of our services. Where the provision of our services requires disclosure of personal data to subcontractors, agents, legal advisers, auditors, and other relevant business advisers, we require that they agree in writing to comply with the privacy and security standards identified in this Policy.

We may also disclose this personal data to other parties where it is necessary to protect the legitimate business interests of Equitura in accordance with data privacy laws; and/or where required by legal processes (for example by governmental authorities).

We don’t transfer personal data overseas except where we are required to do so in the provision of client services, for example where we use third-party cloud-based services, or when asked to do so by you. When personal data is transferred, we ensure that appropriate legal and technical safeguards are in place.

To main the security of data, we apply reasonable physical, technical, and administrative safeguards to secure all data against foreseeable risks, including unauthorised use, access, disclosure, destruction, or modification. However, whilst we work to ensure the integrity and security of our network and systems, we cannot guarantee complete security or that our security measures will prevent third-party intrusion or “hackers” from illegally obtaining this information.

AUTOMATED DECISION-MAKING

Individuals will not be subject to decisions that will have a material impact on them, based solely on automated decision-making.

DATA RETENTION

Unless a longer retention period is required or permitted by law, we will only hold your data on our systems for the period necessary to fulfil the purposes outlined in this Policy or until you request that the data be deleted.

Even if we delete your data, it may persist on backup or archival media for legal, tax or regulatory purposes.

OPT OUT RIGHT

Where required under applicable data privacy rights, Equitura will not send promotional materials unless data subjects have opted-in to receive these communications. Data subject’s may at any time opt out of having their personal information used by Equitura to send promotional correspondence to the user, by contacting Equitura via email to: info@equitura.co

CHANGES OF BUSINESS OWNERSHIP AND CONTROL

Equitura may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of Equitura.  Data provided by clients will, where relevant to any part of our business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the data for the purposes for which it was originally supplied to us.  If this occurs, we will take steps with the aim of ensuring that your privacy is protected.

ACCESS TO AND ABILITY TO CORRECT PERSONAL DATA

Equitura will, following request via e-mail, provide to a summary of any personally identifiable information retained by Equitura. Individuals may modify, correct or update personally identifiable information that Equitura has collected or may request that certain personal information is removed from Equitura's database by contacting Equitura via e-mail.

RIGHT TO CONTACT USERS

If users have any questions about this Policy or how Equitura handles personal information, they should contact info@equitura.co.

Users have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.  Equitura is registered as a data controller with the UK Information Commissioner’s Office, ZB106864. 

If you are not satisfied with our processing of personal data, how we have responded to your complaint about the processing of personal data, or you believe our processing of personal data is not in accordance with the law, you have the right to complain to the Information Commissioner’s Office (ICO) by calling +44 (0)303 123 1113, or visiting https://ico.org.uk/concerns/